Privacy & Terms Policy

Welcome to SmartCommittee! We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services.

By using SmartCommittee, you agree to the collection and use of information in accordance with this policy.

We collect personal information that you voluntarily provide to us when you register on the app, participate in committee activities, or otherwise contact us. The personal information we collect may include:

• Account Information: Name, email address, phone number, profile picture
• Financial Information: Contribution details (but not full payment card information)
• Committee Information: Group details, membership status, participation records
• Device Information: Device model, operating system, unique device identifiers
• Usage Data: App interactions, feature usage, session duration

We use the information we collect in various ways, including to:

• Create and manage your account
• Facilitate committee formation and management
• Process contributions and manage funds
• Provide customer support and respond to inquiries
• Improve and optimize our application
• Communicate with you about app updates and features
• Prevent fraudulent activities and ensure security

We do not sell your personal information to third parties. We may share information in the following situations:

• With Committee Members: Necessary information is shared with your committee members to facilitate group activities.
• Service Providers: We may share data with trusted service providers who assist us in operating our app.
• Legal Requirements: We may disclose information where required by law or to protect our rights.
• Business Transfers: In connection with any merger or sale of company assets.

We implement appropriate technical and organizational measures to protect your personal information:

• End-to-end encryption for all financial transactions
• Secure server infrastructure with regular security audits
• Two-factor authentication options for account access
• Regular security training for our staff
• Data minimization principles applied throughout our systems

While we strive to protect your information, no electronic transmission or storage is 100% secure. We encourage you to use strong passwords and protect your login credentials.

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request copies of your personal data
• Rectification: Request correction of inaccurate information
• Erasure: Request deletion of your personal data
• Restriction: Request restriction of processing your data
• Data Portability: Request transfer of your data to another organization
• Objection: Object to certain types of processing

To exercise these rights, please contact us using the information below.

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy:

• Account information is retained while your account is active
• Financial records are retained for 7 years for legal compliance
• Committee activity data is retained for 3 years after group dissolution
• Inactive accounts are deleted after 2 years of inactivity

We may update our Privacy & Terms Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date at the top of this policy.

You are advised to review this policy periodically for any changes. Changes are effective when they are posted on this page.